Contacts Overview

Nook simplifies the management of supplier information by integrating with your accounting software to sync contact data. This guide explains how contacts are created and managed within Nook, detailing the types of information pulled from your accounting software, the creation of new contacts, and updating existing contacts.

Importing Contacts from Accounting Software

Upon connecting your accounting software with Nook, it automatically imports all existing supplier information. This ensures that Nook's database is comprehensive and up-to-date, facilitating smoother payment processes and communication. The following details are imported for each supplier:

  • Supplier Names: The names of all suppliers as recorded in your accounting software.
  • Contact Details: Includes (primary contact) names, email addresses, telephone and postal addresses for each supplier.
  • Payment Details: Bank account information, currencies and other payment details for suppliers, provided they are available in your accounting software.

Creating and Updating Contacts in Nook

Nook not only imports existing contacts from your accounting software but also allows for the addition of new contacts directly within its platform; really helpful for businesses as they grow and onboard new suppliers. Here's how contact management works in Nook:

  • New Contacts: Any new supplier contacts created in Nook can be synced back to your accounting software, maintaining consistency across platforms.
  • Updates to Existing Contacts: Changes made to payment or contact details for existing suppliers in Nook are automatically updated in your accounting software. This two-way integration ensures that your records remain accurate and comprehensive across both platforms.

Setting Default Chart of Account Code and Tax Rates

For customers that use Nook for invoice processing, you can assign default chart of account codes and tax rates to each contact. This feature streamlines the invoice management process:

  • By setting default chart of account codes for each contact, Nook can automatically categorize financial transactions, saving time and reducing manual entry errors.
  • Assigning default tax rates to contacts helps in automatically calculating the correct tax amounts for transactions, ensuring compliance and accuracy in financial reporting.